General instructions

Useful and important information for MEG-laboratory users

MEG user agreement

Does not exist yet. Possibly in near future.

Permissions, access and keys

Research permission

Each project using MEG measurement time needs to obtain a research permission from CIBR. Permission is applied in the CIBR web pages: https://cibr.jyu.fi/en/research/MEGapplication

Following the submission of the application form, the research group and CIBR staff will meet to ensure that all practical matters have been considered (funding, personnel, need for training and support, other resources).

Access to Kärki building and MEG laboratory

Keys to office areas in the Kärki-building (Dept. Psychology) can be requested from Mrs. Riitta-Liisa Kuittinen. Access to the MEG laboratory can be given to persons who are engaged with data collection of an active research project. MEG lab keys can be requested from Viki and Simo: cibr-support@jyu.fi. Access holders are responsible for their own activities as well as for any persons they allow into the lab.

Personnel

For the personnel access rights the secretary needs information about which areas/rooms the person needs access and at what time of the day. All the other information are available for the secretary through SAP. For hourly based workers and for workers with shorter contracts (few months), the access is given only for separate request.

Students to Kärki and information secure storages

  • Endorsement from the professor or responsible person of the project
  • Student’s own request is not enough

When access for a student is requested, the following information should be sent via email to secretary of Dept. Psychology (form is under construction):

  • Name of student
  • Day of birth
  • Email address
  • Time period for the access (beginning and ending date)
  • Name of the responsible person (in access rights)
  • Access time (office hours or 24/7)

 

IT permissions

Two different kinds of IT permissions are needed: First, the general JYU user account provided by IT services, and second, the permission to access the CIBR servers. Students and staff of the University already hold the IT user account. The CIBR servers permission can be added to the same account upon request (cibr-support@jyu.fi).

MEG lab calendar permission

For reserving MEG lab time slots, you need a permission to modify the lab reservation calendar. The reservations in the calendar can be checked in CIBR web pages: https://cibr.jyu.fi/en/infra/meg/calendar

After you have a research permission, you can ask for the calendar modification rights from cibr-support@jyu.fi. Because this is a Google calendar, you need either an @gmail.com or a @student.jyu.fi email address. Please note the restrictions on how many hours you can reserve per month and per project as well as other instructions in the calendar web page. Cancellations of reserved times need to be posted on the meg-users@jyu.fi mailing list as early as possible.

Emergency

In case of a real emergency, call

112

  • Nearest fire extinguisher can be found outside to the door to MEG laboratory. 
  • First aid kit and heart defibrillator are located at the ground floor reception.

In case of MEG emergency, users can call or send email to cibr-support@jyu.fi

  • Simo Monto: +358 (0)40 805 3498
  • Viki-Veikko Elomaa: +358 (0)40 805 4514

MEG laboratory telephone can be used to make emergency phone calls.

E-mail lists and addresses @jyu.fi

  • cibr-support (requesting support for MEG)
  • cibr-info (general communication with CIBR)
  • cibr-collegium (brain researcher community in JYU)
  • meg-users (everyone involved in MEG studies)
  • cibr-srv-users (users of the CIBR server)
  • Social media (facebook @JCIBR, twitter @JYUCIBR)

Data protection and information security

Data protection concerns the means of access and modification of the data. It also includes things such as data corruption, back-ups and data availability. To enhance data protection in CIBR, we have a few guidelines that every user should obey:

  • Users should use only strong passwords (https://en.wikipedia.org/wiki/Password_strength)
  • Do not reveal your password to anybody or to anything! Attacks aiming at obtaining user passwords (‘phishing’) are increasing, and should be reported to admins
  • Access to CIBR IT-systems is given to MEG users according to need. Access will use the same user name and password as other JYU IT services. The admins may remove individual user’s access at their consideration.
  • The only place for storing of MEG data recorded in CIBR are the CIBR servers cibr-srv1.psy.jyu.fi and cibr-srv2.psy.jyu.fi.  
  • Each MEG project has a project-specific folder. Project PIs are responsible for maintaining good practices therein. Later on, PIs will manage data access and user groups via eTyötila interface.

Information security is about the protection of all information that can be considered personal or private. The most precious information to keep secure is subject/patient information. These can only be stored in safe places. Project’s ethical permission includes statements on managing data and sensitive information. JYU recommends Collabroom web service. Project PI is responsible for information security. Currently, the CIBR servers are not designed for storing personal information.

Access to the MEG laboratory space is given only to authorised MEG operators. Each operator is responsible for his/her activities as well as any persons allowed into the lab.

See here about GDPR:

 https://moniviestin.jyu.fi/ohjelmat/hallinto/tietosuoja/tietosuoja-asetus

Obtaining MR images

Obtaining MR images at Synlab

CIBR has made an agreement with a local MRI laboratory, Synlab, to acquire MR images of volunteer subjects. T1 and T2 images can be ordered with or without neuroradiologist’s consultation. There is a mutually agreed protocol and forms for this. Details can be clarified with Simo Monto.

Volunteer subjects

Recruitment

How to deal with study participants

Ethical permission

Instructions in JYU ethical committee webpages

https://www.jyu.fi/hallinto/toimikunnat/eettinentoimikunta/en/ethical-committee/

MEG papers nice-to-read